Middle School Newsletter – August 9, 2023

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    August 9, 2023

    Letter From The Division Director

    I hope that you are enjoying time with your families during these final weeks of the summer. If your children are anything like me, they are feeling excited and ready for the start of the year at some moments and nervous about it at other times. We appreciate that middle school is a wonderfully unique and emotional period of time and that over half of our students will be new to our building - some from our Lower School and some brand new to Flint Hill. This informs our communications and programming in the next few weeks as well as the structure and activities of the first few days of school. As we get excited for the 2023-24 school year, please review the information below. I look forward to seeing your children soon and partnering with you for another outstanding year. 

    Brian Lamont
    Director of the Middle School

     

    Back-to-School

    Preparing for the 2023-24 School Year

    Many answers to your back-to-school questions can be found on the Preparing for the 2023-24 School Year tile on the Resource Board of Husky Hub.

    To access the Resource Board, visit www.flinthill.org/app, and log in with your username and password. Once logged in, click Resources on the top navigation bar, and then click on the Preparing for the 2023-24 School Year tile. The tile will remain accessible through the start of the new school year. We recommend bookmarking it!

    Student Schedules Available Online - Thursday, August 10

    Specific teacher and class assignments will be available tomorrow morning, Thursday, August 10. To access your child's class placement, log in to Husky Hub, click "Children" and select your child's name. From the "Progress" page, scroll down to view your child's classes and teachers. 

    Bus Service Sign-up - Deadline Extended to Friday, August 11 

    Details regarding morning, afternoon, and evening bus service can be found here. A complete list of all morning, afternoon, and evening bus routes can be found here. We've extended our registration window; please complete the Bus Service Registration Form by this Friday, August 11.

    Extended Day - Sign-Up Deadline Extended to Friday, August 11 

    The Extended Day program is designed to support students through the power of play and enrichment opportunities and is available daily from 3:00-5:30 p.m. Click here to sign up. If you have any questions, please email Director of After School and Summer Programs Matt McCoart or contact by phone/text at 571.752.1630.

    Textbooks and Supplies

    Textbooks and workbooks for the 2023-24 school year are available for purchase via our eCampus textbook store. Please reference your child's schedule on Husky Hub when you order textbooks. Lower School students can purchase access to math and language arts resources through the online eCampus textbook store. If you have any questions, please contact Julie Young.

    Dress Guidelines

    To ensure that your child is prepared for the start of the year, please review the Dress Guidelines in Husky Hub on the Resource Board - in the "Preparing for the 2023-24 School Year" tile, look for the link titled "Dress Guidelines." For those returning eighth graders, the options are the same as last year.

    As a summary:

    • Tops - any FH logo top.
    • Bottoms - khaki or navy blue chino pants, skirts, or shorts (note that students may not wear athletic shorts or sweatpants during the school day).
    • Athletics - any FH logo top with any navy blue shorts or any gray or navy blue sweatpants.

    Health Forms - New and Returning Students 

    Completed health forms must be uploaded to the Magnus Health system and approved by the first day of classes, or your child may not attend school. If you have any questions regarding the health forms, please contact Director of Health Services Mary Hart at 571.926.2818.

    Subscribe to Flint Hill School Calendars

    In an attempt to better serve parents, we have updated our school calendar display by splitting calendar events into divisions. There are now six different calendars parents can subscribe to. There is a description of each calendar below along with instructions for how to subscribe. We recommend that parents subscribe to your division's calendar as well as:

    • Parent Highlights Calendar: includes major school dates like start and end dates, breaks, and school holidays.
    • All-School Events: includes events designed for the entire community including some major athletic, fine arts events, Parents' Association, and (Institutional Equity & Inclusion) IEI events.

    Middle School (MS) and Upper School (US) parents may also want to subscribe to the MS/US Letter Days calendar which helps your family keep track of which letter day it is.

    Instructions on How to Subscribe

    If you're a Google calendar user, you can subscribe to each calendar so that they populate on your personal Google calendar by clicking the links below. 

    If you're NOT a Google calendar user, you can subscribe to each calendar so that they populate on your personal calendar. Events for the past 2 months and the upcoming 12 months will be included in the feed. It may take up to an hour for any setting changes to be reflected in your external calendars.

    SchoolPass Steps To Complete Before School Starts

    Flint Hill School uses SchoolPass, a user-friendly and real-time system that allows parents to easily notify the school of student absences, late arrivals or appointments; helps students and teachers with daily attendance; and assists the school with efficient and secure dismissal to direct students to Lower School carpool, buses, and AfterCare. The Middle School also uses license plate cameras to expedite the afternoon pickup process, automatically notifying staff that you are in the carpool line. Please note that license plate data is stored on the parent record within SchoolPass. The log of vehicles arriving on and departing from campus will be archived annually. Only Flint Hill School administrators have access to view this data.

    Returning Families

    The only steps you need to complete at this time are to review your approved driver's list and license plate information and update or delete it if needed. Instructions for "Adding, Updating, and Deleting Approved Driver and Car Procedures" for the SchoolPass app are on the Preparing for the 2023-24 School Year tile on the Resource Board in Husky Hub.

    New Families

    On July 18, you should have received an auto-generated "welcome" email from noreply-2300@schoolpass.com with instructions to download the application and create a profile. If you did not receive that email or need SchoolPass assistance in general, please email helpdesk@flinthill.org.

    SchoolPass Steps To Complete Before School Starts

    Flint Hill School uses SchoolPass, a user-friendly and real-time system that allows parents to easily notify the school of student absences, late arrivals or appointments; helps students and teachers with daily attendance; and assists the school with efficient and secure dismissal to direct students to Lower School carpool, buses, and AfterCare. The Middle School also uses license plate cameras to expedite the afternoon pickup process, automatically notifying staff that you are in the carpool line. Please note that license plate data is stored on the parent record within SchoolPass. The log of vehicles arriving on and departing from campus will be archived annually. Only Flint Hill School administrators have access to view this data.

    Returning Families

    The only steps you need to complete at this time are to review your approved driver's list and license plate information and update or delete it if needed. Instructions for "Adding, Updating, and Deleting Approved Driver and Car Procedures" for the SchoolPass app are on the Preparing for the 2023-24 School Year tile on the Resource Board in Husky Hub.

    New Families

    On July 18, you should have received an auto-generated "welcome" email from noreply-2300@schoolpass.com with instructions to download the application and create a profile. If you did not receive that email or need SchoolPass assistance in general, please email helpdesk@flinthill.org.

    Announcements

    Fall Uniform Exchange - Wednesday, August 23

    The Parents' Association is proud to sponsor the Fall Uniform Exchange on Wednesday, August 23, from 9:00 a.m. to 2:00 p.m., in Room 101 of the Hazel Lower School building. There is no cost for this event, and you do not have to donate in order to participate. Item availability is based on donations and will be first-come, first-served.

    The School Store will also be open during the Exchange, so you can pick up new spirit wear items at the same time! The School Store is located in Room 112 in the Hazel Lower School.

    Uniform and Spirit Wear Donation Drop-off
    Monday, August 7 - Friday, August 11, 8:30 a.m. - 3:00 p.m.
    If you have gently used, clean uniforms, spirit wear, or P.E./athletic wear to donate, please drop them off on the Miller House front porch from Monday, August 7, through Friday, August 11, between 8:30 a.m. and 3:00 p.m. 

    Parent Volunteer Opportunities
    Parent volunteers are needed. Sign up to volunteer! Please contact Melissa Riley in the Advancement Office with questions about the Uniform Exchange or Marina Matthes with questions about the School Store.

    Medication Drop-Off - August 24

    For students who will need to keep medication on campus during the school year, we will have a medication drop-off day on Thursday, August 24, 10:00 a.m. - 2:00 p.m. at the Upper School Circle. 

    Families will pull into the circle, and a nurse will come to your car to collect the medication and the appropriate forms. As a reminder, all prescription medication must be accompanied by the physician's order on the Medication Authorization Form, which must be completed and signed by the prescribing physician. 

    All medication must have the pharmacy label on it. All over-the-counter medication must be accompanied by the Medication Authorization Form and must be completed and signed by a parent or guardian. The medication must be in the original packaging and must be administered according to the package instructions, including the time and route to be administered. 

    If you are unable to come to the School on the medication drop-off day, please call to schedule an appointment with your division's nurse prior to the start of school. 

    Upper School 703.584.2396
    Middle School 703.584.2397
    Lower School 703.584.2399

    To drop off medication refills throughout the school year, please call and schedule an appointment with your division's nurse. 

    Middle School Parent-Advisor In-Person Conferences - Monday, August 28 - Tuesday, August 29

    To facilitate the important partnership for the school year ahead, advisors will be hosting parent conferences on Monday, August 28, and Tuesday, August 29. These 15-minute in-person conferences will allow you to connect with your child's advisor and share any helpful information. A sign-up link will be sent on Monday, August 14. If you have any difficulties or questions about the online scheduling system, please contact Michelle Keatley.

    Middle School NEW PARENT Virtual Orientation - Monday, August 28

    To help our new parents transition to Flint Hill, an orientation with questions and answers will be held on Monday, August 28, 9:00-10:00 a.m. Returning parents are also welcome to attend.

    Middle School Student-Parent Visitation - Tuesday, August 29

    Parents and students who wish to visit the building before school begins are welcome to come in on Tuesday, August 29, 1:00-3:00 p.m. for a self-guided tour.

    Middle School Athletics Practices Begin - Tuesday, September 5

    We will have organizational meetings during the first week of school, and practices officially begin on Tuesday, September 5. Contact Associate Director of Athletics Adam Rice with any questions, and visit Husky Hub for additional information on seasonal logistics. You can find all Upper School and Middle School fall game schedules by visiting the Athletics page of our website.

    New Roles, Departures, and New Hires

    New Roles

    Congratulations to the following returning faculty and staff who have taken on new roles this year.

    • Meghan Coakley - Middle School Learning Specialist
    • Cameron Martin - Full-time Middle School Substitute Teacher
    • Shannon McCarty - Interim Director of the Learning Center
    • Eve Shade - Art Director
    • Andrew Tran - Middle and Upper School Technology and Instructional Specialist

    Departures 

    As we do each year, we have faculty and staff who depart over the summer due to retirement, relocation or new career or educational opportunities. We are grateful for their service to Flint Hill and wish them well in their future endeavors. 

    • Laura Day - Enrollment Data and Systems Coordinator

    New Hires 

    We are delighted to welcome new Middle School faculty/staff and members of the Senior Leadership Team to the Flint Hill family.

    Shawn Arrington - Director of Information Technology

    Shawn has worked in independent schools for over 25 years in North Carolina, Alabama, Mississippi, and Tennessee. Most recently, Shawn worked at the Baylor School in Chattanooga, Tennessee, for 14 years, serving as chief information officer, teacher, advisor, and coach. He has a B.S. in physics and mathematics from Longwood University and an M.S. in electrical engineering from the University of Alabama - Birmingham. Fun fact: Shawn enjoys binge-watching TV shows with his wife and two young adult children.


    Polly Beam - Middle School Art Teacher  

    Polly has worked as a visual arts educator at private schools in New York and Virginia, including the Langley School and Browne Academy. She has a B.F.A. in communications design (illustration) from Pratt Institute. Fun fact: Polly enjoys trip planning almost as much as traveling.


    Tracie Epes - Director of Counseling

    Tracie has worked with children and adolescents for over 25 years in public and private schools, therapeutic settings, and community agencies. Prior to joining Flint Hill, she worked at The Madeira School for 15 years as the director of counseling. She has a B.A. in psychology from the University of North Carolina - Chapel Hill and an M.S. and Ed.S. in counseling from the University of North Carolina - Greensboro. Fun facts: Tracie enjoys baking cupcakes and creating different flavors and designs. She loves playing and watching soccer, walking in the woods with her dog, Phoebe, and spending time with family and friends.  


    Jesi Hessong-Brown - Middle School Science Teacher  

    Jesi has worked in education for over five years in public and private schools. Before becoming an educator, Jesi was a research biologist and a non-profit professional. She has a B.S. in environmental and conservation biology from George Mason University and an M.S. in Middle School Education from Shenandoah University. Fun fact: Jesi has been paid to catch salamanders for a living.


    Claire Holman - Middle School English Teacher

    Claire worked at Bullis School for six years as the Middle School Language Arts Department coordinator and 8th grade Language Arts teacher. She also worked at Westminster School for three years as the 5th and 6th grade English and Writing teacher. She has a B.A. in English from Virginia Tech and an M.Ed in Secondary English Education from Vanderbilt University. Fun fact: Claire is a proud Flint Hill alumna (Class of 2007).


    Tiffany Jones - Middle School Math Teacher and Middle School Learning Specialist  

    Tiffany earned her B.A. from the University of New Orleans, majoring in drama and mass communications with a minor in business administration. After almost a decade of working in professional and non-profit arenas, she pursued an elementary school teaching certificate from Houston Baptist University and began her classroom career teaching monolingual and bilingual first graders in Houston, Texas. Since relocating to Virginia, in 2013, she has continued to develop her teaching skills while fostering the development of the whole child as an advanced academic resource teacher and English as a Second Language Teacher in Fairfax County Public Schools. She is currently pursuing a master's degree in educational psychology at the University of Virginia. Fun facts: Tiffany enjoys viewing and participating in various performing arts. She believes that life is learning and places an emphasis on a positive mindset coupled with incremental actions to achieve desired outcomes. 


    Jason Klem - Assistant Director of College Counseling  

    Jason has worked in college admissions for six years. He represented Trinity College in Hartford, Connecticut, for five years and spent two years as a Washington D.C.-area regional coordinator, developing a solid understanding of the high schools in the region. He has a B.S. in applied psychology from Ithaca College. Fun facts: Jason loves to explore new areas by walking, hiking, and running. He has completed multiple marathons.


    Madeleine Lopez - Director of the Lower School  

    Madeleine has taught several elementary grade levels and held numerous academic leadership positions for 20 years, both in public and private schools. She has a B.S. in foreign service from Georgetown University, an M.A.T. in Elementary Education from Manhattanville College, and an M.Ed. in private school leadership from Columbia University. Fun fact: Madeleine is an only child but now has a large family and loves to spend time with them.


    Aaron Proctor - Director of Academics

    Proctor (he goes by his last name) served as a teacher - mostly in psychology and mathematics - and administrator for over 20 years at various schools. He has a B.S. in economics from Carnegie Mellon University and an M.S. in psychology from Capella University. Fun facts: He prefers to be called Proctor as his first name and he loves rugby!


    Carolina Santa Maria - Middle School Spanish Teacher

    Carolina worked at the Organization of American States for over 13 years, where she dealt with hemispheric political matters. She has worked as a long-term Spanish substitute teacher at Flint Hill's Upper School and a Level 3 Spanish interpreter at Fairfax County Public Schools for over two years. She has a B.A. in international business from Universidad EAFIT - Medellin, Colombia, and an M.A. in international affairs (emphasis in conflict resolution) from George Washington University. Fun facts: Carolina was a water-ski champion and loves to watch her boys swim.


    Maxwell Simpson  - Enrollment Systems Manager

    Maxwell has worked in higher education settings for about eight years, including recruitment and operational positions. He has a B.S. in communications from Old Dominion University and an M.S. in cybersecurity from Marymount University. Fun facts: Maxwell is a triplet and loves to play competitive pickleball.


    Leslie Taylor - Middle School Math Teacher  

    Leslie was an in-house counsel for a large Texas public school and reinvented herself by studying to become a math teacher. She worked at an international school for six years as a middle school teacher with a focus on mathematics and pastoral care. She has a B.S. in maritime administration, a juris doctor degree, and an M.Ed. in secondary education with a minor in mathematics teaching. Fun fact: Leslie recently returned to the United States after living abroad for 13 years in Vietnam, China, and the United Kingdom.  

    Welcome from Scott McCandless, Parents' Association President

    Dear Flint Hill Families,

    There is still plenty of summer left to enjoy, but the 2023-2024 school year is right around the corner! Whether this is your first year or your last as a Husky parent, we are glad you are a part of our community. I am looking forward to a fantastic year ahead and connecting with parents on campus.

    • About me: Our family joined Flint Hill in 2020, and we've been active in the community ever since. Jennifer and I have three kids: Eamon '27, Emmie '30, and Morgan '30 (yes, twins!). One of the things we love about Flint Hill is the community, and I've enjoyed serving as an Annual Fund volunteer, a divisional ambassador, and hosting several parent gatherings over the years. There are many events that have provided great memories, but I'm not sure anything beats Homecoming for camaraderie, fun, and the Husky spirit! Mark your calendars for Homecoming weekend, September 29-30. 

    • About the Parents' Association: Every Flint Hill parent and/or guardian is automatically a member of the Parents' Association, and there are no membership fees. The Parents' Association strengthens the partnership between the School and Flint Hill families by encouraging parental involvement and engagement within our community. The Parents' Association Divisional Ambassadors is a group of nearly 80 volunteers that build community among parents and guardians. They are here to help you connect and are actively involved by attending school events, hosting parent socials, volunteering and encouraging you to do the same. Meet th23-24 Divisional Ambassadors!

    • What's to come: There are many Parents' Association events planned for this year in addition to volunteer opportunities, and the newsletter is the best resource to see what's on the horizon. If you'd like to get involved, complete this form to share your volunteer interest, and we'll reach out to you as each opportunity arises.

     I am eager to partner with parents as we pull the sled together. I hope you and your family soak up the last few weeks of summer, and I look forward to seeing you soon!

     Go Huskies,

    Scott McCandless P'27, '30, '30
    Parents' Association President

    Upcoming Events

    Uniform and Spirit Wear Donation Drop-off
    Monday, August 7 - Friday, August 11
    Miller House Front Porch, 8:30 a.m. - 3:00 p.m.

    Student Schedules Available Online
    Thursday, August 10

    Bus Service Sign-up Deadline
    Friday, August 11

    AfterCare Sign-up Deadline
    Friday, August 11 

    Fall Uniform Exchange
    Wednesday, August 23
    Lower School, Room 101, 9:00 a.m. - 2:00 p.m.

    Medication Drop-Off
    Thursday, August 24
    Upper School Circle, 10:00 a.m. - 2:00 p.m.

    Middle School Parent-Advisor In-Person Conferences
    Monday, August 28, and Tuesday, August 29
    Link to register will be sent via email on Monday, August 14.

    Middle School New Parent Virtual Orientation
    Monday, August 28
    9:00-10:00 a.m.

    Middle School Student-Parent Visitation
    Tuesday, August 29
    Peterson Middle School, 1:00-3:00 p.m.

    Lower and Middle School First Day of School
    Wednesday, August 30

    Labor Day - Grades JK-12, No Classes
    Monday, September 4

    Middle School Athletics Practices Begin
    Tuesday, September 5

    Middle School Student Picture Day
    Thursday, September 7

    Middle School Back-to-School Night
    Thursday, September 7
    Peterson Middle School, 7:00-9:00 p.m.

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